Executive Assistant

Our client has an immediate full-time permanent opportunity available for an Executive Assistant in Mississauga, Ontario        


Responsibilities:   

  • Preparing reports, memos, letters, and other documents.   Answering CEO’s office phone and routing calls or taking messages for the CEO.   

  • Filing and retrieving corporate records, documents, and reports.   Helping prepare for meetings.   

  • Accurately recording minutes from meetings.   

  • Following up on meeting minutes and action items resulting from meetings.   

  • Greeting visitors and if they should be able to meet with CEO.   

  • Using various software, including word processing, spreadsheets, databases, and presentation software.   

  • Reading and analyzing incoming memos, letters, submissions, and distributing them as needed.   Making travel arrangements for the CEO.   

  • Performing general office duties that include ordering supplies and managing a records database.   

  • Opening, sorting, and distributing incoming faxes, emails, and other correspondence to the CEO.   

  • Provide general administrative support to the CEO including the management of email, mail, communications, and other administrative items pertaining to the CEO.      


 Employment Qualification and Requirements:   

  • Minimum 5 years’ experience as an Executive Assistant of a C-level executive.   

  • Diploma in Business Administration or related education   

  • Excellent computer skills including Excel, Word, Power Point, Outlook, Access.   

  • Excellent communication and interpersonal skills.   

  • Discretion and mature judgement in the handling of sensitive and confidential information.   

  • Strong organizational skills with attention to detail including ability to balance multiple priorities.   

  • Must have a valid driver’s license and access to a vehicle during office hours

Please email your resume recruit@lakesearchgroup.com